Tips & Tricks

Keyboard shortcuts

Command definitions

File helper directory

Tips & Tricks

• In a Hurry?
  Use the buttons on the toolbar to perform common tasks.

• Find the Messages You Want to Read First:
  To quickly scan your messages, press the up and down arrows on the keyboard, and read the text in the preview window.

• In Search of Memorable Mail?
  To quickly find a mail message, type a word from its message title in the Display Subjects Containing box under the toolbar in the Mail window.

• Quick Look in Address Book:
  To quickly find a user or group in your address book, type the name in the Search box under the toolbar in the Address Book window.

• Import Your Current Address Book:
  If you've been using Claris Emailer, Eudora Pro, Eudora Light, or Netscape Navigator, import your address books from these programs into your Internet Mail and News address book.

• Set It Aside Before You Send:
  If you get interrupted while writing a message, click the Finish Later button to store the message in your Outbox. When you're ready to work on the message again, click the Outbox, and double-click the message. When you've finished, click the Send Message button.

• Add a Signature with Useful Info:
  Here's how to include information, such as your company, phone or fax number, and title, on every message you send:
  1. On the Edit menu, choose Preferences.
  2. Under Mail & News, click Messages.
  3. In the Signature area, type the information. If you want your signature added automatically to every message you send, select the Automatically Add Signature To Messages check box.
  4. If you did not select the check box in step 3, click the Signature button in the mail messages you want to sent.

  5. Quick Additions to Your Address Book:
     Here's a quick way to add a person who has sent you mail to your address book:
     1. Open a mail message from the person.
     2. on the Edit menu, point to Address Book, and then choose Add Sender To Address Book.

  6. Create Folders to Organize Your Mail:
     To organize your messages, you can create mail folders based on message topics, who sent them, when they were sent, or whatever criteria works best for you:
     1. On the Mail menu, choose New Mail Folder.
     2. Drag messages into the folder.

  7. Order Your Columns the Way You Want Them:
     Here's how to change the order of the columns in the Mail, Address Book, or News windows:
     1. On the Edit menu, point to Columns, and then deselect all of the column names.
     2. Reselect them in the order you want them to appear.

  8. Quickly Change How to Handle File Enclosures:
     If you have your Preferences set so that you use helper applications to view file enclosures, but you come across a file you would like to just save instead, hold down the Option key while you select the file on the Enclosures menu.

Keyboard shortcuts

The following is a list of keyboard shortcuts for frequently used commands. To see if a shortcut exist for a command that you use, click the menu under which the command is located. The shortcut is listed beside the command.

Controlling windows
To do this	Press this
Open the Mail window	- 1
Open the Address Book window	- 2
Open the Newsgroups window	- 3
Open the News Messages window	- 4
Close a window	- W
Working with mail
To do this	Press this
Receive mail messages	- M
Open the selected message	- O
Send or post a message	- K
Reply to a message	- R
Forward a message	- J
Show unread messages only	- Y
Working with news
To do this	Press this
Download the newsgroup list	- L
Go to a newsgroup	- G
Add a newsgroups to your favorites list	- =

Command definitions

File menu
Command name	Description
Open	Opens the selected message.
Close	Closes the active window.
Save	Saves the information contained in the current window. Messages are automatically saved in the Outbox.
Save As Text	Saves a message as a text file.
Import Address Book	Imports an address book from Eudora Pro and Eudora Light, Claris Emailer, or Netscape Navigator.
Export Address Book	Exports the address book. The exported address book is a text file that can be modified.
Page Setup	Changes the page setup for printing.
Print	Prints the current message.
Print One Copy	Prints one copy of the current message, bypassing the Print dialog box.
Quit	Closes all open windows and closes the program.
Return to top
Edit menu
Command name	Description
Undo	Undoes the last action.
Cut	Removes the current selection and copies it onto the Clipboard.
Copy	Copies the current selection onto the Clipboard.
Paste	Inserts the contents of the Clipboard into the selected location.
Clear	Removes the current selection without copying it onto the Clipboard.
Select All	Selects all the text or objects in the current window.
Delete	Deletes the selected mail message, address book entry, or folder.
Find	Opens the Find dialog box.
Address Book	Opens the address book menu. This command is only available when the Address Book window is open.
New User	Creates a new user entry in your address book.
New Group	Creates a new user entry in your address book.
Edit User/Group	Opens an edit dialog box for the selected user or group.
Add Sender to Address Book	Adds the name and e-mail address of the sender of the current message to the address book.
Columns	Turns the columns in the Mail, News Messages, Address Book, and User Group windows on or off.
Switch User	Changes the current user.
Filters	Sets automatic tasks for incoming mail and news messages.
Preferences	Changes the preferences for Internet Mail and News.
Toolbars	Turns the toolbars at the top of each window on or off.
Tool Tips	Turns the tool tips for the buttons on the toolbars on or off.
Formatting Toolbar	Turns the formatting toolbar in the new message window on or off.
Return to top
Message menu
Command name	Description
New Mail Message	Opens a new mail message.
New Newsgroup Message	Opens a new newsgroup message.
Enclosures	Adds or removes message enclosures.
Add Signature	Adds your signature to a message.
Finish Later	Stores an unfinished mail message in the Outbox, but marks it so that it will not be sent.
Character Set	Changes the character set used to display the current message. The character sets displayed in italic are not available. You must have an Apple Language Kit to use this feature.
Unscramble (ROT13)	Decodes a news message so that it can be read.
Reply To Sender/Author	Opens a reply message to the sender of a mail or news message.
Reply To All/Newsgroup	Opens a reply message to all the recipients of a mail message or a newsgroup.
Forward	Opens a copy of the current message, ready to be addressed and sent.
Redirect	Opens a copy of the current message, ready to be addressed and sent, but retains the original name in the From box.
Previous	Shows the previous message.
Next	Shows the next message.
Move Message To	Moves the selected message(s) to the selected folder.
Filter Message With	Applies a filter to the selected message.
Mark As Read	Marks the current message as read.
Mark As Unread	Marks the current message as unread.
Show Unread Only/Show All Messages	Displays the unread messages only or displays all messages.
Return to top
Mail menu
Command name	Description
New Mail Folder	Creates a new mail folder.
Rename Mail Folder	Renames a mail folder.
Compact Folder	Deletes any unused space in the selected folder.
Account	Lists the e-mail accounts set up for the current user.
Receive Mail	Downloads new mail from the mail server.
Send/Post Message(s)	Places the message in the Outbox, or sends it to the mail server depending on the Preferences setting.
Save Enclosure	Opens a menu of message enclosures. Choosing one will either save it to your computer or start a helper application, depending on the Preferences setting.
Return to top
News menu
Command name	Description
Server	Lists the servers set up for the current user.
Download Complete Newsgroup List	Downloads the newsgroup list from the news server.
Download Updates To List Only	Downloads only the newsgroups that have been added to the list.
Go To Newsgroup	Downloads the news messages in a newsgroup.
Show Complete Newsgroup List	Displays the entire list of newsgroups.
Select Newsgroup List	Selects all the newsgroups in the list.
Get Next 500 Subjects	Downloads the next 500 subjects from a newsgroup. The number depends on what you have set in Preferences; 500 is the default value.
Add Newsgroup To Favorites	Adds a newsgroup to your favorites list.
Remove Newsgroup From Favorites	Removes a newsgroup from your favorites list.
Go To Favorites Newsgroups	Displays newsgroups you have subscribed to.
Extract Binaries	Downloads attachments from news messages.
Return to top
Windows menu
Command name	Description
Mail	Opens the Mail window.
Address Book	Opens the Address Book window.
Newsgroups	Opens the Newsgroups window.
News Messages	Opens the News Messages window.
Progress	Opens the Progress window.
Return to top
Help (?) menu
Command name	Description
Internet Mail and News Help	Opens Help for Internet Mail and News.

File helper directory

The table below lists common MIME types and provides suggested helper applications. Please read the Microsoft disclaimer before visiting the sites listed below.

MIME Type	Description	Extensions	Suggested File Match
application/pdf	Adobe Acrobat file	pdf	Adobe Acrobat Reader
application/postscript	PostScript file	ai, eps, ps	Ghostscript
application/rtf	Rich Text Format file	rtf	Most word-processor applications including Microsoft Word
application/x-compress	UNIX compressed file	Z	StuffIt Expander 4.0.1 (with DropStuff 4.0)
application/x-director	Macromedia Director animation file	dcr	Shockwave
application/x-gzip	GNUzip compressed file	gz	StuffIt Expander 4.0.1 (with DropStuff 4.0)
application/x-tar	TAR file archive	tar	StuffIt Expander 4.0.1 (with DropStuff 4.0)
application/x-zip compressed	PKZIP compressed file	zip	StuffIt Expander 4.0.1 (with DropStuff 4.0)
audio/basic	Sun/NeXT sound file	au, snd	Internet Explorer
audio/mp2	MPEG sound file	mp2	MPEG Audio for Macintosh
audio/x-aiff	Apple (AIFF) sound file	aiff, aif, aifc	Internet Explorer
audio/x-pn-realaudio	RealAudio sound file	ra, ram, rar	RealAudio Player
audio/x-wav	Windows sound file	wav	Internet Explorer
image/gif	GIF graphic	gif	Built-in Support using ActiveX Control
image/jpeg	JPEG graphic	jpeg, jpg, jpe	Built-in Support using ActiveX Control
image/tiff	TIFF graphic	tiff, tif	NIH Image
text/html	HTML file	html	Internet Explorer
text/plain	Plain text file	txt	Built-in Support
text/tab-separated-values	TSV graph	tsv	Built-in Support as plain-text or most popular spreadsheet applications including Microsoft Excel
video/fli	Autodesk video	fli, flc	MacAnim Viewer
video/mpeg	MPEG video	mpeg, mpg, mpe	Sparkle
video/quicktime	QuickTime movie	qt, mov	Internet Explorer
video/x-msvideo	Windows movie	avi	Internet Explorer

Related Topics
Glossary (MIME)
Setting up file helpers to view enclosures in messages
Viewing mail message file enclosures by using helpers